Executive Assistant

Executive Assistant

Job ID:  34472

Timisoara, RO

We are looking for an Executive Assisant for our location in Timisoara, in order to support our management team in different activities and be a key team-player for various administrative activities. We are searching for a highly proactive, passionate person to guide us for the best solutions regarding day-to-day issues. 



  • Organize meetings, workshops, business partner visits, trainings, team buildings and other events in order to ensure the smooth running of the events from administrative point of view;
  • Coordinate and control the business trips process in order to assure good results for the department members and for the Finance department;
  • Organize and keep up to date the country head calendar, schedules meetings and conference calls with clients, business partners and internal personnel;
  • Create / delete user (e.g. team members) accounts, updates corporate phone book entries;
  • Act as contact person and maintain good relationships with various external companies on behalf of the department in order to provide good services for the department members;
  • Update information related to infrastructure/ network issues, company rules, policies, procedures and informs employees about the changes. Supports the HoD/ GL/ TL in tracking and facilitating the compliance with regulations;
  • Organize different requests, centralize, track, sends/ receives feedback regarding various reports about personnel of the department to/from Corporate Functions (e.g. HR, Finance) in order to assure the good flow of information;
  • Check the monthly reports to be filled in by all employees, issue final reports from Recording Hours application and submits them to the HoD, Finance and HR department;
  • Prepare and submit the necessary documents to the Finance and Purchasing department to ensure that requested products (e.g. office materials, PCs and telephones);
  • Contribute to the integration process of the new employees and foreign delegates in the department in order to smooths their integration period;
  • Act as local training responsible by performing training need analysis, organizing local trainings, reporting training feedback and keeping the contact with local trainers.


What will you need to succeed:

  • University degree in Business Administration or similar;
  • 3+ years of relevant work experience;
  • 2+ years previous experience in multinational companies;
  • Advanced English language skills;
  • Advanced MS Office Package knowledge.


We are Passionate about:

  • Bringing in our expertise to drive results through our Integration Program in a professional & dynamic team;
  • Fostering a company culture that stand by our employees through our medical subcription plans: medical insurance, life insurance, 1000 RON net/Year for dental services.


We are Pioneering about:

  • Sustainability, which is at the core of our mission to power clean mobility;
  • The key scope of our business which is electrification in the automotive industry;
  • We want you to have the opportunity to work wherever is best for you:
    • Our "Mobile Work Policy" gives our employees the opportunity to achieve the best possible balance between work and their private life.


We are Partnering about:

  • Believing in good pay for good performance by offering:
    • Competitive salaries based on performance, commitment and results;
    • 13th Salary;
    • 30 RON/net meal tickets.
  • Building an empowering working environment through our Mentorship Program ensured by experienced colleagues for a period of 6 months;
  • Cross-moving, which allows you to follow your desired professional path and align your future career with our product diversity;
  • Encouraging our employees to pursue their interests, skills, experiences and talents and we support them by: Bookster subscription, 7Card, gym memberships, discounts to our partners, trainings, growing number of vacation days, referral bonuses.



Working Time: Full time 


Your Contact Partner: Lorena-Larisa Radita 

Vitesco Technologies is a leading international developer and manufacturer of cutting-edge drive systems for sustainable mobility. With intelligent system solutions and components for electric, hybrid, and internal combustion drive systems, Vitesco Technologies is making mobility clean, efficient, and affordable. The product portfolio includes electric drives, electronic controls, sensors and actuators, and exhaust gas treatment solutions. In 2022, Vitesco Technologies generated sales of around €9.07 billion and employs a workforce of around 38,000 employees at 50 locations. Vitesco Technologies is headquartered in Regensburg, Germany.